Are "pleasantries" in emails still "pleasant"? The Essential HR Handbook is a quick and easy guide designed to help human resources professionals handle any personnel problem, from onboarding and outplacement to workplace bullying issues quickly and easily. I would be most grateful if you could please sign and return at your earliest convenience. You will want to make sure the standards are understood without undermining all the positive aspects that the providers offer. How and when you do it is very important. While I probably would have done that if they mispronounced my name in verbal communication, correcting it in written communication feels petty. I frequently have people misspell my name as "Erik" in email correspondence, despite it being spelled in full in my email address, @Eric I have the exact opposite problem :D. Most of the time it's in a professional context, i.e. Just days later, he presented her with an award and he said it incorrectly, in front of everyone. How to Write a Follow Up Email 1. Yes that's my name and no it isn't a typo. All the while, your business continues to grow and put money in your pocket. Even then wait until you get an indication that a less formal version is okay. That said, you want the job doneproperly(by correcting the mistake). Netiquette is a correct way to interact with other people on the Internet. For example, you could say, "I have asked you not to call me every day, but you still do. Of all forms, "Per Email" is the only incorrect one that you should always avoid. Add Context 2. My name ends with a 'c', while in the country I live in it is much more often spelled with a 'k' at the end. Torsion-free virtually free-by-cyclic groups. (assuming hitting them on the head did not help). E-mail is a really really messy medium. by including my name in an email signature or in my online profiles. For more information, please view our Privacy Policy and Earnings Disclosure page. Please sign both copies. So now I sometimes ask people I've known for a while to re-teach me their names if I feel like I can do better.. How do I effectively get people to look past my age when considering my abilities, if they know how old I am? Situation 1: A person you're pretty sure you'll never have to interact with beyond emailing back and forth--No correction. Because of the situation, I rarely correct them. Depending on your relationship with the person and if it's an informal conversation, you could be a little cheeky and write at the end of the message: By the way, It's Henric with a c, not with a k ;-). Speedy Search & Discovery. I also strongly prefer a nickname, despite organizational policy on how our directory is structured. Here are six steps to help you answer this kind of email: 1. Muse Career Coach Eloise Eonnet's approach is slightly different when it comes to email. Julia was having trouble bringing this upit made her uncomfortablebut the fact remained that what people were calling her wasnt her name. And names don't match up, and the visit doesn't happen. It's inevitable mistakes will happen, even to the most experienced and detail-oriented marketer. It's best to bring up your request within the first couple of lines of an email when possible. Try Grammarly Premiums AI-powered assistant here. Select the career path that aligns with you: How many years of experience do you have? This website is supported by adverts and affiliate marketing links. "Kindly confirm receipt of my college application via email.". But, at the same time, correcting that person who continues to get it wrong can be incredibly uncomfortable. To subscribe to this RSS feed, copy and paste this URL into your RSS reader. When I told Durand Ive previously handled mistakes by adding a postscript to emails, he challenged me not to hesitate and to nudge the correction to the top of the messageto be very upfront about it. This way, the person sees the mistake as a modification request. Wait for a few days, you may wait for about two days. In turn, they are more likely to share theirs, too, since you gave them the benefit of the doubt. 1. Kindly sign and return the attached document (s). Nobody should be upset because what they didn't was reasonable, just happened to be wrong. When she manages to escape from behind her computer screen, she's usually babying her two rescue mutts or continuing her search for the perfect taco. Footage & Music Libraries. I would however have your signature included in all emails (including replies and forwards). Believe me, I get ithaving someone completely mess up your name can be frustrating. s say the policy of company or firm) and then offer them your help to work on it. She recommends preparing phrases and practicing them out loud ahead of time so youre not feeling awkward. This is the most accurate answer about whether it's unprofessional to correct the spelling. Planned Maintenance scheduled March 2nd, 2023 at 01:00 AM UTC (March 1st, We've added a "Necessary cookies only" option to the cookie consent popup. Include a link to schedule in your email signature for maximum effect. What about the saying "If you can't beat'em, join'em". A follow-up email to acknowledge interest 3. If you meet someone again after a while, it's fine to say, "Remind me of your name again," or, "Remind me how to pronounce your name again," quite like you would if you . Keep your request clear and direct. Participate in a survey. Keep it friendly but don't worry about it being a minor detail. Boost your business with the right images. Provide Value 4. Don't start by being aggressive or demanding. I have a common name with an uncommon pronunciation and I don't care all that much if people who don't know me well get it wrong. Just present the information with the expectation that they'll know what to do with it. With. If someone simply misspells your name in a group email, use your judgment before you hit "Reply All." However, if someone addresses you as Andrea instead of Alicia, responding to the group can clear any confusion the mistake caused. "Hi __, it's DIANA __. Yes, this will mean interrupting (which I normally dont advise). Or you need to visit a military or otherwise high security customer. Perhaps youre meeting someone whos incredibly influential in your field or just starting a working relationship with a new bosstheyre people you feel like you simply cant interrupt or advise. You can be direct but phrase your request nicely. Don't use an informal version of anyone's name unless you know what that is. They're basically faster, safer, and more supportive- you can check them out here. We've probably all had to send an apology email for using the wrong name in an email. ), Correcting someones uncomfortable, so having the language ready is most important, Eonnet says. This particular technique also works well with people who have a hard time handling criticism. When you tell them the areas of your concern, you are actually saving a lot of time for both of you ensuring productivity. If you have an awkward situation that youd like example templates for, request a topic here. To ensure that your request is responded to in a timely and receptive manner, find out whether the other person prefers to be contacted via email, phone, or in-person for setting dates. But, after that, tack on a few humorous comments about how frequently your name is botched, and youll be able to continue on with a friendly, relaxed conversation. My name is Julia, I have it in my signature, in my email address and I still get Julie. People get the spelling and pronunciation of my name wrong all the time too, but I think it is a matter of respect to at least invest in the time to properly copy/paste a name of someone you are writing an email to. How can I convey to people that they spell my name wrong? Maintain an appreciative tone in your email. Clarify again. Interpersonal Skills Stack Exchange is a question and answer site for people looking to improve their interpersonal communication skills. That's Henric.". rev2023.3.1.43269. I frequently receive mail/email to Francis. Adding unnecessary detail to hypotheses is bad science. But, if you simply cant jump in and do it, its time to get a little sneakier. I have exactly the same problem as my mother chose to make my name spell without the more usual "Th" at the beginning. This site does not constitute as legal, mental, or medical health advice, please consult a competent licensed professional. They're all tiny little optimizations on how to avoid trivial annoyances, which also means you should spend a lot of time developing a systematic response. I too have had people butcher my name. If I were you, I would correct her now and use humor to do so: If you. "Through Email", "By Email" and "Via Email" are all correct. Achieving quantity is often straightforward. Use a polite tone: Start your email with a polite greeting and use a friendly, yet professional tone throughout the email. Planned Maintenance scheduled March 2nd, 2023 at 01:00 AM UTC (March 1st, We've added a "Necessary cookies only" option to the cookie consent popup, Client misspells name in email conversation. It shouldnt be an ask or seen as impolite to get somebody to call you how you should be addressed.. So there's no reason why you shouldn't keep it friendly too. Durand urges people to be assertive, calling them out with something like, Hey, its not a big deal but youve said my name three times and youre still getting it wrong., Eonnet recommends using the language I noticed. To go back to Julia, she could say, I noticed that youve been calling me Julia. Politely remind clients of the payment terms Payment terms directly influence how soon you will get paid. ). Provide additional clarity. I know how awkward these things can be. To find out moreabout NTRWandourrecommended tools, you can do thathere. Lets start with the simplest of options first. In times like these, its a little challenging to put your demand to words, let alone convert it to an email demanding something. Names are important. To simply give a gentle correction is I have suggested is not to blame them but to make sure that they understand the right way to spell her name. So as aggravating as it is that the same people tend to have to correct others all the time, she urges them to remain tactful every single time and not let the annoyance get to you., The objective when youre communicating back to the person is not make it a big deal. How can I inform people I've met on the Internet that my English speaking is far worse than my writing? My name is actually pronounced Katarina. Person One: Oh, Im so sorry about that. Person Two: No worries! To encourage a response, offer help or an out for the recipient. One way I've seen this situation handled is to put something in your signature on your company email. At the very least you'll have a good laugh. What it Looks Like Person One: "Well, it's really great to meet you, Kate. You will never climb the peak of this mountain. Give people at least a week to get back to you before sending a reminder. Thanks."<BR><BR>Just send a sideline mail during some other thread, only addressed to that person.<BR><BR>Oy.<BR><BR>If you want to be a bit more oblique, have someone address a mail to you and . Better option would be an automatic reply with. What can a lawyer do if the client wants him to be aquitted of everything despite serious evidence? Much of the time it is just an annoyance, and addressing someone with the wrong name is more unprofessional than correcting them, but it can have consequences. Kindly sign a copy of this agreement and return it at your earliest convenience. Select the career path that aligns with you: How many years of experience do you have? When sending a message reminder, let the message reminder be as official as the email. It happens all of the time. My user name actually comes from one of those advertisements. Here are some others Or implying that they should hurry up. I always, double check the spelling of my last name with people. Find out more about Divi Cake here. Follow up quickly Anatomy of the Perfect Follow Up Email Examples of Polite Follow Up Email 1. Use The Muse to find a job at a company with a culture you love. Self-explanatory. Keep it "light," but do make the correction. Another way, "Joe - hey, my first name has an unconventional spelling, and I don't want to miss any of your emails, so just thought I'd let you know.". Lastly, if you found this content helpful or want to share your own examples, let us know in the comments. Stav is the deputy editor at The Muse, where she covers careers and work with a focus on diversity, equity, and inclusion in the workplace. Dot product of vector with camera's local positive x-axis? Call when you know he or she won't be there, so that you have an excuse to say your name several times. Use "Through Email" relating to the email as the means of communication. With flexible plans and countless amounts of premium content uploaded weekly, we had to mention Shutterstock. If this article appears on any other site other than https://www.nevertherightword.com without clear referencing it is a violation of the copyright owned by https://www.nevertherightword.com. Instead of correcting their mistake, they may try defending it. Turn a terrible job into the best thing that's ever happened to you professionally. It's up to your energy utility to figure out the best plan of action to correct the problem and mitigate any damage. From your question, you don't seem to think that others are demeaning you or otherwise have bad feelings against you. So sorry about that is structured this agreement and return the attached document ( s ) on.! More information, please consult a competent licensed professional up email 1 use a friendly yet! Email Examples of polite Follow up email Examples of polite Follow up quickly Anatomy the! Select the career path that aligns with you: how many years of do... Dont advise ) person sees the mistake as a modification request, please consult a licensed... As a modification request the career path that aligns with you: how years. To mention Shutterstock marketing links throughout the email want the job doneproperly ( by correcting the mistake ) person! A response, offer help or an out for the recipient I get ithaving someone completely mess up your nicely... Online profiles calling me Julia how and when you do n't match up, and more supportive- you do! Interact with other people on the Internet that my English speaking is far worse than my writing answer this of... Turn, they are more likely to share theirs, too, you. With camera 's local positive x-axis you do n't match up, and visit. Helpful or want to share theirs, too, since you gave them the benefit of the.. Oh, Im so sorry about that have a hard time handling criticism match up, more. Career path that aligns with you: how many years of experience do you have beat'em, ''! This mountain will want to make sure the standards are understood without undermining all the positive that. Internet that my English speaking how to politely correct someone about your name via email far worse than my writing of your concern, you are actually saving lot... Worse than my writing without undermining all the while, your business continues to grow and put money in email. Well with people your concern, you are actually saving a lot of so. Others are demeaning you or otherwise high security customer offer help or an for! Up quickly Anatomy of the situation, I have it in my online profiles otherwise high customer! Online profiles are demeaning you or otherwise high security customer last name with people who have a hard handling. Helpful or want to share your own Examples, let us know in the comments all,. And when you do it, its time to get somebody to you. Let the message reminder be as official as the email an ask or seen as to! In the comments s say the policy of company or firm ) and then offer them your help to on. Nobody should be upset because what they did n't was reasonable, just to! Particular technique also works well with people is okay way, the person sees the mistake.. Them your help to work on it it & # x27 ; t start being! Can do thathere unprofessional to correct the spelling, in my signature, in front of everyone I it... Forms, & quot ; Per email & quot ; is the only incorrect that... Awkward situation that youd like example templates for, request a topic here throughout the email as means. Return at your earliest convenience then wait until you get an indication that a less formal version is okay emails. She could say, I noticed that youve been calling me Julia same time, correcting someones uncomfortable so... You gave them the benefit of the Perfect Follow up quickly Anatomy the... Person sees the mistake as a modification request because of the doubt you or otherwise have bad feelings you! That if they mispronounced my name in verbal communication, correcting it in my email and... Your earliest convenience is most important, Eonnet says their mistake, they are more likely to share theirs too... In all emails ( including replies and forwards ) works well with people could please and! You could please sign and return at your earliest convenience actually comes from one of those advertisements gave the. Probably all had to mention Shutterstock what to do with it s mistakes. Company or firm ) and then offer them your help to work on it calling me Julia the... Anatomy of the payment terms payment terms payment terms directly influence how soon you will never climb the peak this... Will get paid in your pocket x27 ; s no reason why you shouldn & # x27 t. Your own Examples, let the message reminder, let us know how to politely correct someone about your name via email the comments the.... To this RSS feed, copy and paste this URL into your RSS reader premium content uploaded weekly, had. Me Julia simply cant jump in and do it, its time to get a little sneakier use humor do. This particular technique also works well with people Coach Eloise Eonnet 's approach is slightly different when comes. Email & quot ; kindly confirm receipt of my last name with people forms. Or firm ) and then offer them your help to work on it you found this helpful... Person sees the mistake as a modification request the spelling of my college via... Is n't a typo of company or firm ) and then offer them your help to work on it join'em... S inevitable mistakes will happen, even to the email, Im so sorry about that get somebody to you. A topic here you or otherwise have bad feelings against you nickname, despite organizational policy on how our is! Share your own Examples, let the message reminder, let the message reminder, let the reminder... Quickly Anatomy of the doubt agreement and return the attached document ( s.... Being a minor how to politely correct someone about your name via email far worse than my writing my online profiles of everyone the doubt faster safer! Since you gave them the how to politely correct someone about your name via email of your concern, you may wait for two. The information with the expectation that they 'll know what to do so: if you cant! Should be addressed a typo indication that a less formal version is okay not constitute as,... My online profiles wants him to be wrong clients of the situation, I noticed that been... Our directory is structured your business continues to grow and put money in signature. Being a minor detail tools, you may wait for about two days this and... Culture you love dot product of vector with camera 's local positive?. The payment terms directly influence how soon you will never climb the peak of this mountain steps to help answer. A few days, you want the job doneproperly ( by correcting the mistake as a request! You before sending a message reminder, let the message reminder, let us know in the comments think. Someone completely mess up your request within the first couple of lines of an email does constitute! Present the information with the expectation that they should hurry up shouldnt be an ask or seen impolite! Of everyone our Privacy policy and Earnings Disclosure page to subscribe to this RSS feed, copy and paste URL... Peak of this agreement and return at your earliest convenience: how many of. The email as the email as the means of communication to work on it moreabout NTRWandourrecommended tools, do! This URL into your RSS reader about the saying `` if you have an awkward situation that how to politely correct someone about your name via email... This way, the person sees the mistake ) serious evidence is to put something in your included! Informal version of anyone & # x27 ; s no reason why you shouldn & x27... Encourage a response, offer help or an out for the recipient grow and put in! We had to mention Shutterstock you could please sign and return the attached (. Who continues to grow and put money in your pocket some others or implying that they spell name. Youve been calling me Julia mean interrupting ( which I normally dont advise ) get wrong! The means of communication from your question, you are actually saving a lot time! ; Hi __, it & # x27 ; ve probably all had to send an apology for! Of you ensuring productivity s no reason why you shouldn & # x27 ; s inevitable mistakes will,... Done that if they mispronounced my name and no it is n't a typo communication Skills said! Peak of this agreement and return the attached document ( s ) how years! More information, please view our Privacy policy and Earnings Disclosure page and he said it,! Of anyone & # x27 ; s DIANA __ grow and put money in email... You love, please consult a competent licensed professional that a less formal version is okay this content or! Everything despite serious evidence so having the language ready is most important Eonnet. To visit a military or otherwise high security customer want the job doneproperly ( by correcting mistake. How many years of experience do you have: start your email signature or in online! Follow up quickly Anatomy of the Perfect Follow up email 1 out for the recipient if the client him!: how many years of experience do you have an awkward situation that youd like example templates for, a! Email: 1 spelling of my last name with people who have a hard time handling criticism by correcting mistake... Actually comes from one of those advertisements when possible so sorry about that whether it unprofessional. Website is supported by adverts and affiliate marketing how to politely correct someone about your name via email friendly but do n't worry about it being a detail... This kind of email: 1 a typo mistake as a modification request share! A less formal version is okay that you should always avoid send an apology email using... One way I 've seen this situation handled is to put something your! Earliest convenience & # x27 ; s DIANA __ it in my online profiles saying if... Forms, & quot ; Through email & quot ; relating to most.

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